Avantix SitePass
Every person on site, recorded and accounted for.
What is Avantix SitePass?
Avantix SitePass is a multi-tenant SaaS platform that manages visitors and contractors entering industrial sites. Visitors register digitally and receive a QR badge, guards check people in and out through a dedicated interface, and contractor safety records and documents are stored against each person — replacing the paper logbook at the guardhouse with a searchable digital record.
The problem Avantix SitePass solves
The paper visitor book at the gate is the weakest record in most factories. It cannot tell you who is inside the plant right now during an evacuation, whether a contractor's safety induction is still valid, or produce an audit trail when a customer or regulator asks for one.
| Deployment | Cloud SaaS, multi-tenant |
|---|---|
| Site coverage | Multiple factories or sites per account |
| Identification | QR-coded digital badge |
| Roles | Administrator, guard, host, contractor |
| Records | Visit history, safety induction status, document expiry |
Capabilities
Digital registration
Visitors and contractors submit their details before or on arrival, removing the handwriting bottleneck at the gate.
QR badge system
Each registration issues a QR badge used for check-in, check-out, and identification while on site.
Guard check-in / check-out interface
A purpose-built screen for security personnel showing who is currently on site and who is overdue to leave.
Contractor safety records
Safety induction status, certifications, and expiry dates held against each contractor and checked at entry.
Digital document storage
Insurance certificates, permits, and induction records stored digitally against the contractor record.
Multi-factory SaaS architecture
One platform managing several sites, each with its own data, rules, and reporting.
Avantix SitePass — common questions
What does SitePass replace?
It replaces the paper visitor logbook and the separate spreadsheets used to track contractor safety inductions and documents. All three become one digital record that can be searched, reported on, and checked automatically at the gate.
Can SitePass manage more than one factory?
Yes. SitePass is built as multi-tenant SaaS, so a group operating several plants manages them from one platform while keeping each site's data, access rules, and reporting separate.
How does SitePass handle contractor safety compliance?
Safety induction status, certifications, and document expiry dates are stored against each contractor record and checked at check-in, so a contractor with lapsed documentation is identified at the gate rather than discovered during an audit.
Can I see who is currently on site?
Yes. Because check-in and check-out are both recorded through the guard interface, the system maintains a live on-site roll — the information needed during an evacuation, which a paper logbook cannot reliably provide.
See Avantix SitePass on your own operation
We will walk through Avantix SitePass against your actual process and tell you honestly whether it fits or whether a custom build serves you better.